Meeting Report, Monday 23rd March 2020

Upham Parish Council held their Monthly Parish Council Meeting on Monday 23rd March, 2020 via a Conference Call due to coronavirus which meant that a Public Meeting had to be cancelled and it was agreed that it was in the best interests of residents to continue to hold a Meeting.

Cllr Halsall (Chair), Cllr Ashe, Cllr Snowdon, Cllr LeMay, Cllr Dalley, Cllr Croucher and Mrs Anne Collins (Clerk) were involved in the Conference Call.

No County or District Councillors were involved in the Meeting, but a Report was sent by the District Councillors to update Councillors on District matters.


Cllr Snowdon said that the Highways Meeting had to be cancelled and will be re-arranged, but it is hoped that discussions can take place with SDNP via a Conference Call if possible.  There is also no Meeting planned with HCC for the foreseeable due to the current crisis.


Cllr Ashe said that having a decent broadband service is even more important in times like this and he is going to get in touch with BT Openreach to see if this current emergency will impact on Upham achieving the faster broadband by the end of June.

Torbay Farm

The Clerk has written to WCC and informed them that Upham Parish Council will take over responsibility for the play area at Torbay Farm.  This is now with the WCC Legal Department to complete formalities.  A Working Group will be set up to carry out play area checks etc.

Upham Pond

Permission has been approved for the removal of some trees around the Pond.  Clerk will obtain some quotes for this work.  It is hoped that the Pond Working Group will still be able to carry out some of the maintenance work in preparation during this time so long as the volunteers adhere to strict government guidelines e.g. social distancing.

VE commemorations

Cllr LeMay reported that the VE commemorations will be postponed until later in the year.  Clerk said that a Grant has been successful to help with some of the cost involved.

Village Website

The updating of the village website is progressing, and it is hoped that this will go live shortly.

Neighbourhood Watch

Cllr Croucher said that crime in homes is down, but car number plate thefts is up.  Clerk said that scams relating to the coronavirus are circulating – especially offers of help with shopping for the elderly – the person then keeps the money without getting the shopping!

Village Litter Pick

Cllr Halsall said that the Village Litter Pick has been postponed until September (hopefully).  Volunteers have been informed and will be kept updated.

Upham Emergency Plan

The Upham Emergency Plan was discussed and activated by Upham Parish Council due to the coronavirus emergency.  A statement was agreed to go onto the website and commshub.  As information is changing almost on a daily basis the information will be updated as and when we receive it.  Vulnerable residents have been contacted and volunteers who have offered help within the Emergency Plan will be contacted as and when required.  Councillors agreed that £1,000 – £2,000 will be put aside in the Parish funds for this emergency if needed.

Future Meetings

As Parish Councils are not able to hold Public Meetings for the foreseeable future the Annual Parish Assembly which was due to be held on 27th April will be postponed until a time when Public Meetings can be held again. 

Pavilion Meeting

The planned Pavilion Meeting was cancelled.  The play areas at the Recreation Ground and Torbay Farm also have to be closed due to the current emergency.  The Recreation Ground and footpaths are still open (at the time of writing), but visitors should comply with government guidelines and keep 2 metres apart from other visitors.

Village Hall Report

Cllr Dalley reported that the Village Hall is closed apart from the Pre-School who are still open to facilitate children of key workers and vulnerable children.  Upham Primary School are also offering the same facilities whilst they are closed to the majority of pupils.

Financial Reports

A Financial Report was given by the Clerk for March. 

The next two Parish Council Meetings will be on Monday 27th April, 2020 and Monday 18th May, 2020.  These Meetings will need to be held via Conference Call rather than a Public Meeting. 

Clerk:                   Mrs Anne Collins

Telephone:           01489 860236

E-mail address:

Website address:

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